Archive May 2019

“Pasditja ime” me Kostanën – Tregu i punës jashtë dhe brënda vendit “20 Maj 2019”

SERVICE CONTRACT NOTICE

External Expertise for “Production of 10 medium length documentaries, in Albania”

1.   Reference

CFCU – IPA 2014/AL/17

2.   Procedure

Simplified procedure tender

3.   Programme title Exploring EU to better prepare for a long journey- 10 questions/answers

4.   Financing

CFCU, Albania

5.   Contracting authority

Infinit+


CONTRACT SPECIFICATION

6.   Nature of contract

Global price

7.   Contract description

The overall objective of the “Exploring EU to better prepare for a long journey 10 questions/answers” project is to contribute to a better knowledge of EU accession among citizens of the Republic of Albania and the impact of the integration process on their daily lives.

The purpose of this contract is:

1.To raise public awareness including schools, universities, academic institutions and citizens on the general understanding of EU, its policies, programs and actions;

8.   Number and titles of lots

[One lot only]

9.   Maximum budget

 [EUR]


CONDITIONS OF PARTICIPATION

10.             Eligibility

Participation is open to all natural persons who are nationals of and legal persons [participating either individually or in a grouping (consortium) of tenderers] which are effectively established in a  Member State of the European Union or in a eligible country or territory  as defined under the Regulation (EU) No 236/2014 establishing common rules and procedures for the implementation of the Union’s instruments for external action (CIR) for the applicable instrument under which the contract is financed (see also heading 22 below). Participation is also open to international organisations. All supplies under this contract must originate in one or more of these countries. However, they may originate from any country when the amount of the supplies to be purchased is below EUR 100 000 per purchase.]  

Participation is open to all legal persons [participating either individually or in a grouping (consortium) of tenderers] which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplied under this contract must originate in one or more of these countries. Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.

Participation in tendering is open  on equal terms to natural and legal persons (participating either individually or in a grouping (consortium) of tenderers which are established in a Member State of the European Union, ACP States or in a country or territory authorised by the ACP_EC Partnership Agreement under which the contract is financed  (see also item 23 below). Participation is also open to international organisations.]

11.             Number of tenders

No more than one tender can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting a tender).  In the event that a natural or legal person submits more than one tender, all tenders in which that person has participated will be excluded.

12.             Grounds for exclusion

As part of the tender, tenderers must submit a signed declaration, included in the tender form, to the effect that they are not in any of the exclusion situations listed in Section 2.6.10.1. of the practical guide.

Tenderer included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.

13.             Sub-contracting

Subcontracting is not allowed.


PROVISIONAL TIMETABLE

14.             Provisional commencement date of the contract

05.08.2019

15.             Implementation period of the tasks

August 2019


SELECTION AND AWARD CRITERIA

16.             Selection criteria

The following selection criteria will be applied to the tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole. if not specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors.

1)  Economic and financial capacity of the tenderer (based on item 3 of the tender form). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.

2)  Professional capacity of the tenderer (based on items 4 of the tender form).

Specified in Terms of Reference

The reference period which will be taken into account will be the last three years from submission deadline.

3)   Technical capacity of tenderer (based on items 5 and 6 of the tender form). The reference period which will be taken into account will be the last three years from submission deadline.

Specified in Terms of Reference

Previous experience which would have led to breach of contract and termination by a contracting authority shall not be used as reference. This is also applicable concerning the previous experience of experts required under a fee-based service contract.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility – notably that of nationality – and must comply with the selection criteria for which the economic operator relies on them. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

17.             Award criteria

Best price-quality ratio.


TENDERING

18.             Deadline for receipt of tenders

The deadline for receipt of tenders is specified in point 8 of the instruction to tenderers.   

19.             Tender format and details to be provided

Tenders must be submitted using the standard tender form for simplified procedures, the format and instructions of which must be strictly observed. The tender form is available from the following internet address: http://ec.europa.eu/europeaid/prag/annexes.do?group=B , under the zip file called Simplified Tender dossier.

The tender must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with a tender will not be taken into consideration.

20.             How tenders may be submitted

Tenders must be submitted in English exclusively to the contracting authority, using the means specified in point 8 of the instructions to tenderers.  

Tenders submitted by any other means will not be considered.

By submitting a tender tenderers accept to receive notification of the outcome of the procedure by electronic means.

21. Alteration or withdrawal of tenders

Tenderers may alter or withdraw their tenders by written notification prior to the deadline for submission of tenders. No tender may be altered after this deadline.

Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with point 8 of the instructions to tenderers. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.

22.             Operational language

All written communications for this tender procedure and contract must be in English. 

Exploring EU to better prepare for a long journey – 10 questions/answers

External expertise for “Production of 10 medium length documentaries, in Albania”

Identification number: CFCU – IPA 2014/AL/17

ANNEX II: TERMS OF REFERENCE

1….. BACKGROUND INFORMATION………………………………………………………………… 2

1.1.    Partner country………………………………………………………………………………………. 2

1.2.    Contracting Authority………………………………………………………………………………2

1.3.    Country background………………………………………………………………………………. 2

1.4.    Current situation in the sector………………………………………………………………. 2

1.5.    Related programmes and other donor activities ………………………………… 2

2.OBJECTIVE, PURPOSE & EXPECTED RESULTS…………………………………………….. 2

2.1.    Overall objective…………………………………………………………………………………….. 2

2.2.    Purpose……………………………………………………………………………………………………. 3

2.3.    Results to be achieved by the Contractor………………………………………………3

3….. ASSUMPTIONS & RISKS…………………………………………………………………………… 3

3.1.    Assumptions underlying the project……………………………………………………. 3

3.2.    Risks……………………………………………………………………………………………………….. 3

4….. SCOPE OF THE WORK……………………………………………………………………………….3

4.1.    General…………………………………………………………………………………………………… 3

4.2.    Specific work………………………………………………………………………………………….. 3

4.3.    Project management………………………………………………………………………………. 4

5….. LOGISTICS AND TIMING…………………………………………………………………………… 4

5.1.    Location…………………………………………………………………………………………………… 4

5.2.    Start date & Period of implementation of tasks ………………………………….. 4

6….. REQUIREMENTS……………………………………………………………………………………….. 5

6.1.    Staff…………………………………………………………………………………………………………. 5

6.2.    Office accommodation………………………………………………………………………….. 6

6.3.    Facilities to be provided by the Contractor ………………………………………….6

6.4.    Equipment……………………………………………………………………………………………. 7

7….. REPORTS…………………………………………………………………………………………………… 7

7.1.    Reporting requirements……………………………………………………………………….. 7

7.2.    Submission and approval of reports ……………………………………………………7

8….. MONITORING AND EVALUATION…………………………………………………………. 8

8.1.    Definition of indicators…………………………………………………………………………. 8

8.2.    Special requirements……………………………………………………………………………… 8


1.          BACKGROUND INFORMATION

1.1         Partner country

Albania

1.2         Contracting authority

Infinit + is a nonprofit organisation, whose mission is more qualitative journalist. Infinit + strives to be a strong voice of civil society in the social, economic, and cultural spheres.

1.3         Country background

Albania is currently progressing in its path toward EU integration and on the 17th of April 2019, the country got a positive recommendation from the EU Commission after having fulfilled some crucial reforms. Apart from the government as an interested party for this big step ahead, the general public should be in the same tune as the government. Our youth, the next generation of decision makers, has lack of information on matters related to EU accession, or have wrong concepts and perceptions in relation to the processes involving the EU integration. In this context, it far most important that not only government but also civil society and media needs to give their contribution to improve the communication channels and provide more comprehensive and updated information on EU accession journey.

Moreover, the EU Albania Report 2018[1] highlights that “Some progress was made towards improving the functioning of the National Council for Civil Society and through approval of the Law on Social Enterprises. Substantial efforts are needed to ensure meaningful consultations with civil society actors as part of an inclusive policy dialogue. The financial sustainability of civil society organisations remains a challenge due to fiscal and legal frameworks’.

While the Government is engaged in EU related reforms, there is a lack of comprehensive information and public debate and dialogue about the EU integration and accession process and related reforms, its benefits and costs among key target groups, its real impact on the Albanian society and life of Albanian citizens. 

There is a strong need of awareness of the county responsibilities deriving from the accession process and the challenges that there will be needed to succeed in the upcoming steps. The integration process will have its effects in the economy as well, and the public needs to know the potential changes and risks that may occur after accession. Specifically, the integration and accession process will affect directly the young generation which must be ready for the modalities and standards that European market requires. This needs be envisaged by the education system in Albania. Therefore, further assistance is required to support EU Acquis alignment and further development of mechanisms and tools for improving organizational structures, efficiency and effectiveness of government bodies through changes and amendments of existing legislation as well as through their implementation.

1.4         Current situation in the sector

While there is a popular consent in Albania about the EU integration, little is known for the real path we have to cross through it, its benefits and the costs to overcome, along with big challenges as well. Citizens in Albanian miss the simple and clear information, on how the progress of industrial, political, legal, economic, social and cultural integration develops in Europe, while the European project depends a lot on the feelings and the state of mind of its citizens.

In the process of European integration and reforms undertaken by the Albanian government, efforts are made to create an enabling environment for cooperation between the Albanian Government and civil society by preparing the legal basis for the establishment of structures that ensure and guarantee this cooperation. The communication challenges will focus in particular on providing information and raising public awareness about the EU integration process, the acquis communautaire and actual and future developments in EU policies.

The Albanian Government is working to reach the desired standards and performance through a diversity of mechanisms, such as adopting legislation, law enforcement and increasing awareness. It has been encouraged to step up the pace of EU related reforms towards EU accession guided by two complementary fundamental documents: 1. The Roadmap[1] to address the five key priorities identified in the European Commission’s Enlargement Strategy of October 2013 and endorsed by the Decision of the Council of Ministers No 330 of 28 May 2014, through short-term and tailored measures namely the public administration reform, justice reform, fight against corruption and organized crime and full respect for human rights, in order to move on to the opening of the accession negotiations; 2. The National Plan for European Integration (NPEI) 2015-2020, endorsed by Government of Albania in March 2015, serving as a medium and long term planning tool for measures to meet the obligations arising from the Stabilization and Association Agreement to reach full legal approximation of the national legislation with the EU acquis and align all its sectors with standards set by the acquis chapters.

The challenge is now to explain to the Albanian public concrete terms what is it about integration, it becomes even more relevant the increased need to focus and to clarify to the Albanian public and different target groups what the integration process brings to them and what can they precisely do to contribute to the process. We need to improve voters’ understanding on the integration process in order that they put bigger pressure on political leaders.  Detailed info and knowledge needs to be provided to specific target groups (Youth) on given EU related topics.

In this context, it far most important that not only government but also civil society and media needs to give their contribution to improve the communication channels and provide more comprehensive and updated information on EU accession journey.

1.5         Related programmes and other donor activities

A number of civil society organisations have also specialised in the provision of information on or shown keen interest in EU matters. Coordination with the Government on communicating and informing about the European integration process is paramount for efficient allocation of resources and fulfilment of the ultimate objective – increased awareness amongst the population on what the EU means and stands for. Local actors and governmental institutions and civil society in Albania have been engaged in various actions aiming to gain an insight into the issues that influence shaping of public opinion in Albania with regard to EU issues. EU Member States embassies are keen in promoting integration issues via joint efforts and their own national initiatives as well. This contract will also aim to ensure synergies between all actors involved in promoting EU in Albania.

2.          OBJECTIVE, PURPOSE & EXPECTED RESULTS

2.1.            Overall objective

The overall objective of the project of which this contract will be a part is as follows:

The overall objective is to contribute to a better knowledge of EU accession among citizens of the Republic of Albania and the impact of the integration process on their daily lives.

2.2.            Purpose

The purpose of this contract is to produce 10 medium length documentaries that will inform the public, especially young people about EU itself but even in specific sectors, related to the Albanian Integration. 

These documentaries will contribute to raise public awareness including schools, universities, academic institutions and citizens on the general understanding of EU, its policies, programs and actions, as well to initiate and encourage informed public debates in the country about the costs, benefits and challenges of the European Integration process.

2.3.            Results to be achieved by the contractor

Under the overall supervision of the project manager the consultant will work on the achievement of the following results:

  • Result 1: Realisation of 10 qualitative documentaries and showing them on air in prime time, insuring as many youth audience as we can;
  • Result 2: Awareness and knowledge on EU Integration process of the general public, especially to the young audience, as well as impact to this target group increased.

3.          ASSUMPTIONS & RISKS

3.1.            Assumptions underlying the project

The participant is well informed and experienced on his/her role for the successful realization of the project. The actions foreseen are closely related to our every-day functions and aims for the efficacious implementation of the project. The time schedule will correspond to the financial resources and their distribution for each period. During the planning the responsibilities of the consultant will be allocated strictly and clearly. The actions will consider the publicity rules of the European Union and will promote the role of the European Union, in conjunction with the project’s strategy, outcomes and results in the target areas.

Excellent and effective cooperation and interaction between partners involved in the project/the contracting authority and the consultant. Execution of the tasks will be conducted according to a timeframe established by the project manager.

3.2.            Risks

Due to the nature of the actions to be implemented no special risk are foreseen to occur.  Risks that could affect the successful and timely completion of the project are:

Human Resources Risks:

  • The Consultant does not have sufficient time to manage in optimal conditions at all stages of the assignment.

Technical Risks:

  • Violation of the terms and conditions of the contract leading to delays in the assignment implementation.

4.          SCOPE OF THE WORK

4.1.            General

Description of the assignment

Recruitment of the Consultant is related to the Production of 10 medium length documentaries, in Albanian language, with English subtitles to be shown for the wider public”.

The documentaries shall be focused on the following themes:

  • Albanian membership in European Union! How this will affect the everyday life of the Albanians?
  • Will Euro effect in the economy of the country? How it will affect it?
  • Why does Albanian youth is attracted by the European labour market?
  • Is Albanian school system appropriate for the European market request?
  • Human rights (especially for woman and children), as one of 5 top priorities of EU for Albania will be affected by this process?
  • Has Albania achieved any progress in the commitment through reforms and priorities set by EU?
  • Which is the most problematic sector that can slow down Albanian efforts to join EU?
  • Is Albanian journey towards EU is interlinked with other countries in the Balkans?
  • What do you think of the Albanians who “failed” to integrate in EU countries? Why does EU encourage reintegration politics?
  • Are there any risks for Albania after membership into EU, taking in consideration of the crisis in some EU countries and Brexit as well?

Geographical area to be covered

Tirana, Albania

Target groups

The action will target the following target group:

  • The formal education sector;
  • High school pupils;
  • Students of universities;
  • Youth audience is the main target group of this contract.

4.2.            Specific work

The consultant will support the Contracting Authority (Infinit+) for the realisation of the documentaries and will be in charge for the following tasks:

  • Establishment of the relevant working group needed for the realisation of the documentaries;
  • Detailed work plan and timetable for the preparation of the documentaries;
  • Length of the documentary not less than 20 min but not more than 30 min;
  • Taking over the broadcast at Prime Time;
  • Taking over the broadcast during a 1-year period;
  • Promotion and dissemination in TV or other social media;
  • Display of spots before and after each episode at least 5 times a day;
  • Subtitles in English for the documentaries and the short videos/spots;
  • Cutting and distributing short clips for publication on TV social media that takes over the broadcast;
  • Periodic meeting with the Contractor to discuss on the progress of the project and other issues related to the assigned tasks;

After the finalisation of the documentary the Consultant should deliver the product to the Contractor for approval, before it is delivered/disseminated.

Technical requirements

  • The audio selected to convey the message should be acceptable and easily absorbable by the audience;
-         The background music in the background that will accompany the video should be complementary to the video message and in line with the selected sound;
-         Image design in 2D/3D, animation, stimulation and graphics;
  • Produce 10 short promo spots of not more than 60 seconds in high definition (HD). This is one minute promo information with easy absorbing extracts;
-         The quality of the registration- Full HD (will be returned for improvement of necessary);
-         Primetime broadcasting; 
-         Broadcasting time to time after the project finishes;
Other Requirements (work plan):
 
-         Writing the script and assigning potential names to be interviewed to get the messages requested by the project
-         Organizing and approving the calendar of the filming
-         Contacts with persons to be interviewed 
-         Shooting and field interviews
-         Collection of bruto materials and their fading in montage 
-         Realization of the graphic package for the documentaries
-         Realization of the audio package for the documentaries 
-         Writing narrative and synchronizing 
-         Editing documentary
-         Switch to post production 
 

4.3.            Project management

Responsible body

The responsible body is the Project Manager, Financial and the Executive Director.

Management structure

The management structure for the implementation of this project is composed of: the Executive Director, Project Manager, and Financial officer.

Facilities to be provided by the contracting authority and/or other parties

Infinit+ will provide all available information and will fully co-operate with the Consultant in order to achieve the best results. Technical information and access to the existing records will be provided upon request and availability. There are no physical facilities to be provided by the contracting authority.

5.          LOGISTICS AND TIMING

5.1.            Location

Tirana

5.2.            Start date & period of implementation of tasks

The intended start date is 5 August 2019 and the period of implementation of the contract will be 3 months from this date. However, there is the possibility of a postponement of the expiring date according to the eventual postponement but this will not have financial consequences due to the fact that the payments will be made according to the deliverables achieved by the consultant.

6.          REQUIREMENTS

6.1.            Staff

The Consultant will propose the Consultants to cover all the scope of work described by this Terms of Reference and prepare the deliverables required.

Note that civil servants and other staff of the public administration of the partner country, or of international/regional organisations based in the country, shall only be approved to work as experts if well justified. The justification should be submitted with the tender and shall include information on the added value the expert will bring as well as proof that the expert is seconded or on personal leave.

The Consultant must be independent and free from conflicts of interest in the responsibilities he/she takes on.

Consultant profile

The Consultant is responsible for guiding the dedicated team as they complete the tasks to be fulfilled by the project. He/she is responsible for developing and implementing a timeline with this team. Some of the ways the Consultant will ensure they reach their goal is by delegating tasks to their members, including themselves.

Qualifications, skills and professional experience of the Consultant:

Qualifications and skills

Educational background in Journalism, Public relations, Marketing, Communications, or any other related fields.

  • confidence in your ability
  • strong communication and people skills
  • editorial judgement
  • presentation and pitching skills
  • negotiation skills
  • strong time and resource management skills
  • organisation and planning skills
  • creative ability
  • the ability to cope well under pressure
  • commercial awareness
  • self-motivation and the ability to motivate others
  • leadership skills.

Professional experience

  • A minimum of five years’ working experience in the area of media;
  • Have extensive experience in producing news, documentary, TV programmes (proof of experience is a MUST);
  • Able to produce high quality broadcast video on tight deadlines on a variety of different issues and subject matter; Extensive experience in producing development work related documentaries for organizations with the aim of reaching high audiences;
  • Excellent technical capacities (state of the art filming equipment preferably High Definition) to ensure smooth and high quality production;
  • Experience in development communication;
  • Knowledge of the Communication and Visibility requirements for EU external action will be considered an asset.

Other experts, support staff & backstopping

N/A

6.2.            Office accommodation

The place of performance of the tasks shall be in the premises and/or venue chosen by the Consultant. The Consultant involved shall be reachable via telephone and e-mail during normal working hours (08.00-16.00). When required by the tasks to be performed, the usage of mobile phone should be considered during normal working hours. The Consultant will also offer the possibility to be contacted through video-conference (long-distance meeting) or other web tools such as Skype, etc.

6.3.            Facilities to be provided by the contractor

The Consultant will supply all persons and things of whatsoever nature which are required for the successful completion of the services, including, but not limited to:

  • All necessary back-up and secretarial staff
  • Fully furnished office space for his own use
  • All necessary office equipment including computer, printing and copying equipment
  • All necessary vehicles including drivers and operating costs of whatsoever nature.
  • All necessary Consultant staff accommodation and expenses wherever required.
  • All overheads and expenses in relation to the production of documentaries.

6.4.            Equipment

No equipment is to be purchased on behalf of the contracting authority / partner country as part of this service contract or transferred to the contracting authority / partner country at the end of this contract. Any equipment related to this contract which is to be acquired by the partner country must be purchased by means of a separate supply tender procedure.

7.          REPORTS

7.1.            Reporting requirements

N/A

7.2.            Submission and approval of reports

N/A

8.          MONITORING AND EVALUATION

8.1.            Definition of indicators

The following indicators will be used for monitoring and evaluation of the provided services:

  • Timely implementation of the Project’s components and submission of all deliverables in compliance with the Terms of Reference;
  • Duties of the Consultant performed in compliance with the Conditions and all relevant paperwork completed;
  • Works completed and handed over within the established deadlines;
  • Availability of the Consultant as indicated in the tender proposal and concluded in the Contract;
  • High quality of all Contract outputs, approval of the documents by the Project Manager, Contracting Authority and other relevant local authorities;

8.2.            Special requirements

No special requirements are needed.


[1]https://ec.europa.eu/neighbourhood-enlargement/sites/near/files/20180417-albania-report.pdf

INSTRUCTIONS TO TENDERERS

REFERENCE: CFCU – IPA 2014/AL/17

When submitting their tenders, tenderers must follow all instructions, forms, terms of reference, contract provisions and specifications contained in this tender dossier. Failure to submit a tender containing all the required information and documentation within the deadline specified may lead to the rejection of the tender.

These instructions set out the rules for submitting, selecting and implementing contracts financed under this call for tenders, in conformity with the practical guide, (available on the internet at this address: http://ec.europa.eu/europeaid/prag/document.do ).

  1. Services to be provided

The services required by the contracting authority are described in the terms of reference. They are set out in Annex II to the draft contract, which forms Part B of this tender dossier.

  DATE TIME*
Deadline for requesting clarification from the contracting authority 12 July 2019 Time
Last date for the contracting authority to issue clarification 17 July 2019
Deadline for submitting tenders 23 July 2019 17:00
Completion date for evaluating technical offers 31 July 2019
Notification of award 1 August 2019
Contract signature 2 August 2019
Start date   5 August 2019

* All times are in the time zone of the country of the contracting authority
Provisional date

  • Participation in this tender procedure is open only to the invited tenderers. For the eligibility, please see point 10 of the contract notice.
  • Natural or legal persons are not entitled to participate in this tender procedure or be awarded a contract if they are in any of the situations mentioned in Sections 2.4. (EU restrictive measures), 2.6.10.1.(exclusion criteria) or 2.6.10.1.1. (rejection from a procedure) of the practical guide. Should they do so, their tender will be considered unsuitable or irregular respectively.
  • In the cases listed in Section 2.6.10.1.1. of the practical guide tenderers may be excluded from EU financed procedures and be subject to financial penalties up to 10 % of the total value of the contract in accordance with the Financial Regulation in force. . This information may be published on the Commission website in accordance with the Financial Regulation in force.
  • The contract between the tenderer/contractor and its experts shall contain a provision that it is subject to the approval of the partner country. It is furthermore recommended that this contract contains a dispute resolution clause.
  • Subcontracting is allowed.
  • All subcontractors must be eligible for the contract.
  • Content of tenders

Offers, all correspondence and documents related to the tender exchanged by the tenderer and the contracting authority must be written in English.

Supporting documents and printed literature furnished by the tenderer may be in another language, provided they are accompanied by a translation into the language of the procedure. For the purposes of interpreting the tender, the language of the procedure has precedence.

The tender must comprise of a technical offer and a financial offer, which must be submitted in separate envelopes (see clause 8). Each technical offer and financial offer must contain one original, clearly marked ‘Original’, and copies, each marked ‘Copy’. Failure to fulfil the requirements in clauses 4.1, 4.2 and 8 will constitute an irregularity and may result in rejection of the tender.

4.1.    Technical offer

The technical offer must include the following documents:

  • Tender submission form (see Part D of this tender dossier) including:
  • Signed statements of exclusivity and availability (using the template included with the tender submission form).
  • A signed declaration together with a signed “Declaration on honour on exclusion criteria and selection criteria”[1] from each legal entity identified in the tender submission form, using the format attached to the tender submission form.
  • A completed financial identification form (see Annex VI to the draft contract) to indicate the bank account into which payments should be made if the tender is successful. (If the tenderer has already signed another contract with the European Commission, it may provide instead either its financial identification form number or a copy of the financial identification form provided on that occasion, unless it has changed in the meantime).
  • The legal entity file and supporting documents (if the tenderer has already signed another contract with the European Commission, it may provide instead either its legal entity number or a copy of the legal entity file provided on that occasion, unless it has changed its legal status in the meantime).
  • Duly authorised signature: an official document (statutes, power of attorney, notary statement, etc.) proving that the person who signs on behalf of the company/joint venture/consortium is duly authorised to do so.
  • Organisation and methodology (will become Annex III to the contract), to be drawn up by the tenderer using the format in Annex III to the draft contract.

(4)     Documentary proof or statements required under the law of the country in which the company (or each of the companies for consortia) is effectively established, to show that it is not in any of the exclusion situations listed in Section 2.6.10.1 of the practical guide. This evidence, documents or statements must be dated, no more than one year before the date of submission of the tender. In addition, a statement must be furnished stating that the situations described in these documents have not changed since then. 

If the nature of your entity is such that it cannot fall into the exclusion situations and/or cannot provide the documents indicated above (for instance, national public administrations and international organisations), please provide a declaration explaining this situation.

The contracting authority may waive the obligation of any candidate or tenderer to submit the documentary evidence referred to above based on a risk assessment, or if such evidence has already been submitted for the purposes of another procurement procedure, provided that the issue date of the documents does not exceed one year and that they are still valid. In this case, the candidate or tenderer must declare on his/her honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that his/her situation has not changed.

(6)     Documentary evidence of the financial and economic capacity and/or of the technical and professional capacity according to the selection criteria specified in point 16 of the contract notice. (See further Section 2.6.11 of the practical guide).

If the documentary evidence submitted is not written in one of the official languages of the European Union, a translation into the language of the procedure must be attached. Where the documents are in an official language of the European Union other than the one of the procedure, it is however strongly recommended to provide a translation into the language of the procedure, in order to facilitate the evaluation of the documents. Documentary proof or statements may be in original or copy. If copies are submitted, the originals must be available to send to the contracting authority upon request.

Tenderers are reminded that the provision of false information in this tender procedure may lead to the rejection of their tender and to their exclusion from EU-funded procedures and contracts.

The electronic version of the technical offer must be included with the printed version in the separate envelope in which the technical offer is submitted. If there are any discrepancies between the electronic version and the original, printed version, the latter has precedence.

4.2.    Financial offer

The financial offer must be presented as an amount in [Euro][2] and must be submitted using the template for the global-price version of Annex V to part B of this tender dossier. The electronic version of this document ‘B8 — Budget for a global-price contract’ can be found on the website

http://ec.europa.eu/europeaid/prag/document.do.

The global price may be broken down by outputs if required from the terms of reference.

The electronic version of the financial offer must be included with the printed version in the separate envelope in which the financial offer is submitted. If there are any discrepancies between the electronic version and the original, printed version, the latter will have precedence. Note that a schedule based on the ‘Estimated number of working days’ worksheet within this spread sheet must be included as part of the organisation and methodology in the technical offer.

Tenderers are reminded that the maximum budget available for this contract, as stated in the contract notice, is [EUR].  Payments under this contract will be made in the currency of the tender.

The applicable tax and customs arrangements are as follows:

Exemption of taxes

There is no agreement between the European Commission and Albania by which taxes are partially or fully exonerated.

  • Variant solutions

Tenderers are not authorised to tender for a variant in addition to this tender.

  • Period during which tenders are binding

Tenderers are bound by their tenders for 90 days after the deadline for submitting tenders or until they have been notified of non-award.

The selected tenderer must maintain its tender for a further 60 days. A further period of 60 days is added to the validity period irrespective of the date of notification. This period can be further extended when the contracting authority is required to obtain the recommendation of the panel referred to in Section 2.6.10.1.1 of the practical guide, up to the adoption of that recommendation.

  • Additional information before the deadline for submitting tenders

The tender dossier should be clear enough to avoid candidates having to request additional information during the procedure. If the contracting authority, either on its own initiative or in response to a request from a tenderer, provides additional information on the tender dossier, it must send such information in writing to all the tenderers at the same time.

Tenderers may submit questions in writing to the following address up to 21 days before the deadline for submission of tenders, specifying the publication reference and the contract title:

Karolina Risto
Infinit +,

Address: Rr. Dhaskal Todhʹri Nr. 26 Kashar,                                                                                                         Tirana, Albania

Email: infinitplusi@gmail.com

The contracting authority has no obligation to provide clarification after this date.

Any tenderer seeking to arrange individual meetings with the contracting authority and/or the government of the partner country and/or the European Commission concerning this contract during the tender period may be excluded from the tender procedure.

No information meeting or site visit is foreseen.

Tenders must be sent to the contracting authority before 28 July 2019, time 17:00. They must include the requested documents in clause 4 above and be sent:

  • EITHER by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip[3], to:

Infinit+

Rr. Dhaskal Todhʹri, Nr. 26 Kashar, Tirana, Albania 

Phone: +355 6840613

                                                E-mail: infinitplusi@gmail.com

                                                                                                   OR hand delivered by the participant in person or by an agent directly to the premises of the contracting authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:

Infinit+

Rr. Dhaskal Todhʹri, Nr. 26 Kashar, Tirana, Albania 

Phone: +355 6840613

                                                E-mail: infinitplusi@gmail.com

To: Mrs. Karolina Risto

Tenders submitted by any other means will not be considered.

The contracting authority may, for reasons of administrative efficiency, reject any application or tender submitted on time to the postal service but received, for any reason beyond the contracting authority’s control, after the effective date of approval of the short-list report or of the evaluation report, if accepting applications or tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.

Tenders must be submitted using the double envelope system, i.e., in an outer parcel or envelope containing two separate, sealed envelopes, one bearing the words ‘Envelope A — Technical offer’ and the other ‘Envelope B — Financial offer’. All parts of the tender other than the financial offer must be submitted in Envelope A (i.e. including the tender submission form, statements of exclusivity and availability and declarations).

The outer envelope should provide the following information:

  1. the address for submitting tenders as indicated above;
  2. the reference code of the tender procedure: CFCU – IPA 2014/AL/17;
  3. the words ‘Not to be opened before the tender-opening session’ and “te mos hapet perpara dates se tenderit”;
  4. the name of the tenderer.

The pages of the technical and financial offers must be numbered.

  • Amending or withdrawing tenders

Tenderers may amend or withdraw their tenders by written notification prior to the deadline for submitting tenders. Tenders may not be amended after this deadline.

Any such notification of amendment or withdrawal must be prepared and submitted in accordance with Clause 8. The outer envelope (and the relevant inner envelope) must be marked ‘Amendment’ or ‘Withdrawal’ as appropriate.

  1. Costs for preparing tenders

No costs incurred by the tenderer in preparing and submitting the tender are reimbursable. All such costs must be borne by the tenderer, including the cost of interviewing proposed experts.

  1. Ownership of tenders

The contracting authority retains ownership of all tenders received under this tendering procedure. Consequently, tenderers do not have the right to have their tenders returned to them.

  1. Evaluation of tenders

12.1.    Evaluation of technical offers

The quality of each technical offer will be evaluated in accordance with the award criteria and the weighting detailed in the evaluation grid in Part C of this tender dossier. No other award criteria will be used. The award criteria will be examined in accordance with the requirements indicated in the terms of reference.

The evaluation of the technical offers will follow the procedures set out in Section 3.3.10 of the practical guide (available on the internet at http://ec.europa.eu/europeaid/prag/document.do).

12.1.1. Interviews

No interviews are foreseen.  

12.2.    Evaluation of financial offers

Upon completion of the technical evaluation, the envelopes containing the financial offers for tenders that were not eliminated during the technical evaluation will be opened (i.e. those with an average score of 75 points or more). Tenders exceeding the maximum budget available for the contract are unacceptable and will be eliminated.

12.3.    Choice of selected tenderer

The best price-quality ratio is established by weighing technical quality against price on an 80/20 basis.

12.4.    Confidentiality

The entire evaluation procedure is confidential, subject to the contracting authority’s legislation on access to documents. The evaluation committee’s decisions are collective and its deliberations are held in closed session. The members of the evaluation committee are bound to secrecy. The evaluation reports and written records are for official use only and may be communicated neither to the tenderers nor to any party other than the contracting authority, the European Commission, the European Anti-Fraud Office and the European Court of Auditors.

  1. Ethics clauses / Corruptive practices

a)       Absence of conflict of interest

         The tenderer must not be affected by any conflict of interest and must have no equivalent relation in that respect with other tenderers or parties involved in the project. Any attempt by a tenderer to obtain confidential information, enter into unlawful agreements with competitors or influence the evaluation committee or the contracting authority during the process of examining, clarifying, evaluating and comparing tenders will lead to the rejection of its tender and may result in administrative penalties according to the Financial Regulation in force.

b)      Respect for human rights as well as environmental legislation and core labour standards

         The tenderer and its staff must comply with human rights. In particular and in accordance with the applicable basic act, tenderers and applicants who have been awarded contracts must comply with the environmental legislation including multilateral environmental agreements, and with the core labour standards as applicable and as defined in the relevant International Labour Organisation conventions (such as the conventions on freedom of association and collective bargaining; elimination of forced and compulsory labour; abolition of child labour).

          Zero tolerance for sexual exploitation and sexual abuse:

          The European Commission applies a policy of ‘zero tolerance’ in relation to all wrongful conduct which has an impact on the professional credibility of the tenderer.

          Physical abuse or punishment, or threats of physical abuse, sexual abuse or exploitation, harassment and verbal abuse, as well as other forms of intimidation shall be prohibited.

 c)      Anti-corruption and anti-bribery

          The tenderer shall comply with all applicable laws and regulations and codes relating to anti-bribery and anti-corruption. The European Commission reserves the right to suspend or cancel project financing if corrupt practices of any kind are discovered at any stage of the award process or during the execution of a contract and if the contracting authority fails to take all appropriate measures to remedy the situation. For the purposes of this provision, ‘corrupt practices’ are the offer of a bribe, gift, gratuity or commission to any person as an inducement or reward for performing or refraining from any act relating to the award of a contract or execution of a contract already concluded with the contracting authority.

d)      Unusual commercial expenses

         Tenders will be rejected or contracts terminated if it emerges that the award or execution of a contract has given rise to unusual commercial expenses. Such unusual commercial expenses are commissions not mentioned in the main contract or not stemming from a properly concluded contract referring to the main contract, commissions not paid in return for any actual and legitimate service, commissions remitted to a tax haven, commissions paid to a payee who is not clearly identified or commissions paid to a company which has every appearance of being a front company.

          Contractors found to have paid unusual commercial expenses on projects funded by the European Union are liable, depending on the seriousness of the facts observed, to have their contracts terminated or to be permanently excluded from receiving EU funds.

e)       Breach of obligations, irregularities or fraud

         The contracting authority reserves the right to suspend or cancel the procedure, where the award procedure proves to have been subject to breach of obligations, irregularities or fraud. If breach of obligations, irregularities or fraud are discovered after the award of the contract, the contracting authority may refrain from concluding the contract.

  1. Signature of contract(s)

14.1.  Notification of award

The successful tenderer will be informed in writing that its tender has been accepted.      

The successful tenderer shall then confirm availability or unavailability of their key-experts within 5 days from the date of the notification of award.

In case of unavailability the tenderer will be allowed to propose replacement key-expert(s). The successful tenderer shall give due justification for the exchange of key-expert but the acceptance will not be limited to specific cases. Several replacement key-experts may be proposed but only one time-period of 15 days from the date of the notification of award will be offered. The replacement key-expert(s) cannot be an expert proposed by another tenderer in the same call for tender.

The replacement key-expert’s total score must be at least as high as the scores of the key-expert proposed in the tender. It must be emphasised that the minimum requirements for each evaluation criteria must be met by the replacement expert. 

If replacement key-experts are not proposed within the 15 days delay or if the replacement experts are not sufficiently qualified, or that the proposal of the replacement key-expert amends the award conditions which took place, the contracting authority may decide to award the contract to the second best technically compliant tenderer (also giving them a chance to replace a key-expert should he/she not be available).

Should the contracting authority learn that a tenderer has confirmed the availability of a key expert and signed the contract although the tenderer has deliberately concealed the fact that the key-expert is unavailable from the date specified in the tender dossier for the start of the assignment, the contracting authority may decide to terminate the contract on the basis of article 36.2 (m) of the general conditions.

It is reminded that the tenderer/contractor may also be subject to administrative and financial penalties foreseen in  article 10.2 of the general conditions of service contracts. Furthermore it may lead to a tenderer’s /contractor’s exclusion from other contracts funded by the European Union.

14.2.  Signature of the contract(s)

Within 30 days of receipt of the contract already signed by the contracting authority, the selected tenderer shall sign and date the contract and return it to the contracting authority.

Failure of the selected tenderer to comply with this requirement may constitute grounds for annulling the decision to award the contract. In this event, the contracting authority may award the tender to another tenderer or cancel the tender procedure.

The other tenderers will, at the same time as the notification of award is submitted, be informed that their tenders were not retained, by electronic means or standard letter, including an indication of the relative weaknesses of their tender by way of a comparative table of the scores for the winning tender and the unsuccessful tender. The second best tenderer is informed of the notification of award to the successful tenderer with the reservation of the possibility to receive a notification of award in case of inability to sign the contract with the first ranked tenderer. The validity of the offer of the second best tenderer will be kept. The second tenderer may refuse the award of the contract if, when receiving a notification of award, the 90 days of validity of their tender has expired.

The contracting authority will furthermore, at the same time, also inform the remaining unsuccessful tenderers and the consequence of these letters will be that the validity of their offers must not be retained.

  1. Cancellation of the tender procedure

In the event of cancellation of the tender procedure, the contracting authority will notify tenderers of the cancellation. If the tender procedure is cancelled before the outer envelope of any tender has been opened, the unopened and sealed envelopes will be returned to the tenderers.

Cancellation may occur, for example, where:

  • the tender procedure has been unsuccessful, i.e. no suitable, qualitatively or financially acceptable tender has been received or there is no valid response at all;
  • there are fundamental changes to the economic or technical data of the project;
  • exceptional circumstances or force majeure render normal performance of the contract impossible;
  • all technically acceptable tenders exceed the financial resources available;
  • there have been breach of obligations, irregularities or frauds in the procedure, in particular if they have prevented fair competition;
  • the award is not in compliance with sound financial management, i.e. does not respect the principles of economy, efficiency and effectiveness (e.g. the price proposed by the tenderer to whom the contract is to be awarded is objectively disproportionate with regard to the price of the market).

In no event shall the contracting authority be liable for any damages whatsoever including, without limitation, damages for loss of profits, in any way connected with the cancellation of a tender procedure, even if the contracting authority has been advised of the possibility of damages. The publication of a contract notice does not commit the contracting authority to implement the programme or project announced.

  1. Appeals

Tenderers believing that they have been harmed by an error or irregularity during the award process may file a complaint. See Section 2.12. of the practical guide.

 17.      Data protection

 If processing your reply to the invitation to tender involves the recording and processing of personal data (such as names, addresses and CVs), they will be processed[4]   solely for the purposes of the performance management and monitoring of the tender and of the contract by the data controller without prejudice to possible transmission to the bodies in charge of monitoring or inspection tasks in application of EU law. In addition, as the contract relates to an external action to support development cooperation in Partner Countries outside the EU and as the EU, represented by the European Commission, is acting as contracting authority on behalf and for the benefit of the Partner Countries, transmission of personal data may occur to the Partner Country, solely for the purpose of implementing the financing agreement concluded between the EU and the Partner Country with regard to this tender procedure. Details concerning processing of your personal data are available on the privacy statement at

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A [5] 

In cases where you are processing personal data in the context of participation to a tender (e.g. CVs of both key and technical experts) and/or implementation of a contract (e.g. replacement of experts) you shall accordingly inform the data subjects of the details of the processing and communicate the above mentioned privacy statement to them.


[1] See PRAG 2.6.10.1.3 A)

[2] The currency of the tender is the currency of the contract and the currency of payment.

[3] It is recommended to use registered mail in case the postmark would not be readable.

[4] Pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.

[5] This link will lead you to the  ‘privacy statement’ published as annex A13 to the practical guide general annexes

Përtëfol – E ftuar Olta Qejvani (9 Maj 2019)

Gledis Gjipali në KafeIN 08/05/2019 | IN TV Albania

Edmond Panariti në KafeIN 07/05/2019 | IN TV Albania

Aktivitet ne universitetin “Tirana Business University”

Sot më datë 6 Maj 2019, Infinit+ në bashkëpunim me Qendra Media dhe Çështjet Shoqërore organizoi sesion informimi “Procesi i Integrimit në BE” me studentë të universitetit “Tirana Business University”. Gjatë këtij sesioni u diskutua rreth procesit të integrimit dhe negociatave në të cilin vendi ynë po kalon, si dhe aktivizmit të të rinjve për të marrë pjesë në këtë proces. 
Ky aktivitet realizohet në kuadër të projektit “Explorim drejt BE-së për tu përgatitur më mirë për rrugëtimin tonë-10 pyetje/përgjigje”, mbeshtetur financiarisht nga Bashkimi Evropian.  

Fatos Tarifa në KafeIN 06/05/2019 | IN TV Albania

“Pasditja ime” me Kostanën – Ndikimet e BE-së në prodhimet vendase “6 Maj 20